Publication Committee (internal)

Link to PubCom Twiki page

Conferences and Workshops 2023

List of conferences and workshops identified by the PubCom to be in AMBER scope. Please feel free to contact PubCom to make suggestions for potentially interesting conferences and workshops to be added to the list.

List work in progress.

Rules and guidelines for conference contributions

Affiliation issue

According to a decision of the AMBER Collaboration Board made 19th of April 2023 AMBER members affiliated with Russian institutions or JINR should use only ORCID number as a reference for their institutions (option C of LHC) for the contributions, which are done on behalf of the AMBER collaboration.

Timelines for conference contributions and proceedings

  • Ten days before the abstract deadline, request permission to give an AMBER conference talk or poster by emailing the PubCom (amber-pubcom@cern.ch).
  • At least five days before the abstract deadline, send a draft abstract to the PubCom.
  • By the abstract deadline, submit your abstract and send a copy to the PubCom.
  • Ten days before your talk or poster session, request a time slot for your rehearsal by emailing the PubCom.
  • Immediately after the talk or poster session, send your as-presented slides or poster to the PubCom.
  • Submit proceedings to the PubCom for feedback two weeks before the deadline.
  • After you submitted the proceedings, send a copy to the PubCom.

Results

  • The general rule is that no physics results (values, plots, conclusion) are permitted without proper reference clearly indicated on the slide. Add appropriate references next to the plot or value.
  • If your talk covers results from other experiments, you should contact the relevant people (spokesperson/physics coordinator/speaker’s bureau members of the other experiments).
  • Use values from the AMBER Proposal unless results are available.
  • All other AMBER values have to be checked by the appropriate physics group member during the rehearsal.

Presentation layout

  • The title slide must contain: the title of the talk, your name “on behalf of the AMBER collaboration”, the name and the date of the conference.
  • Slides must be numbered. Make sure that page numbers are visible on each slide.
  • Define abbreviations you use.
  • Avoid jargon (‘cuts’ –> ‘requirements’ etc.).
  • Be consistent in the symbols and nomenclature used throughout your presentation.
  • Avoid line breaks between: numbers and units, or numbers and uncertainties.
  • If a value is quoted with more than one uncertainty, indicate what each means.
  • Equations and symbols should be of good quality (no pixelization, no artifacts from screenshots).
  • Figures must be of good resolution. Points, legends, axis labels and axis titles should be readable.
  • Avoid colors that are not well visible on projectors (yellow, green)
  • Make sure that fonts are large enough to be visible on a projected screen.
  • Avoid showing materials that you will not discuss during your presentation. Use backup slides for such materials.
  • Use a spell checker!

Poster layout

  • The author(s) name(s) should be your name(s) “on behalf of the AMBER collaboration”.

  • References should be clearly visible: either next to the text or the plots referring to them or in a reference section at the bottom of the poster of appropriate size.
  • Organize material as a consistent story, best if in a schematic way. Group material in boxes to improve the layout
  • Avoid too much text. About 50% of the space on a poster should be plots.
  • Do not use small font sizes (<11 pt).

Start dateAvailable ConferenceLocationType of TalkDeadline for abstractsInterested/Confirmed SpeakersTitleAbstracts, Presentations

2023-01-09Quarkonium As Tools 2023

2023-01-098th International Conference on High Energy Physics in the LHC Era (HEP2023)Valparaiso, Chile2022-12-14

2023-01-2359th International Winter Meeting on Nuclear Physics (Bormino)Bormio, Italy2022-11-04

2023-03-05LISHEPRio, Brazil2023-02-12

2023-03-20DPG Spring MeetingDresden, Germany2022-12Martin Hoffmann, Christian Dreisbach, Karl Eichhorn, Simon Helbing, Felix Mindl, Alicia Pechanabstracts, slides

2023-03-25QCD & High Energy Interactions (Moriond QCD)La Thuile, Italy2023-01-09talk denied